Facilities Associate

Our client, a renowned philanthropic organization in NYC, is looking to hire a Facilities Associate.

The position requires a hands-on approach to the maintenance and daily operations for three high-end, multi-purpose, office buildings.

This position will work closely with Reception, Security, Food Services and Events teams regarding special events and vendor management. With advance notice, off hours support will be needed at times, including weekends. The position requires outstanding customer service and vendor relation skills, the ability to multi-task and work in a fast paced / changing environment and a consistently upbeat attitude and a ‘Can do’ approach to challenging situations.

Responsibilities:

• Responsible for end-to-end and hands-on completion of Facilities related projects and issues including performing repairs such as door alignment and adjustments, lockset adjustments, furniture assembly and repair, file cabinet adjustments, touch up painting
• Daily building site walks and documenting maintenance/repair issues inside and outside of the building
• Provide high quality of customer service to internal and external clients and vendors
• Contact vendors for emergency repairs to various furniture, fixtures, and equipment
• Coordinate with Security and oversee vendors within the building
• Coordinate scheduling of system maintenance programs on a Monthly/Quarterly/Semi-Annual/Annual including, but not limited to HVAC system, plumbing system, elevator, kitchen/pantry equipment, generator, UPS system, fire alarm system, cistern system, Lutron lighting/shade system
• Assist with planning of Special Events, including set up and breakdown of heavy furniture
• Assist and coordinate internal moves
• Manage small to medium-size projects with external vendors, specifying the solution needed to resolve issues, solicit quotes and making recommendations to the Operations team

Qualifications:

• Minimum of 5 years in site operations, construction, or project management capacity with jack-of-all-trades capabilities
• Saturday work is required; occasional Sunday work is needed
• Experience with and understanding of the unique needs of small sites a plus
• Must be innovative, able to think on one’s feet, and able to solve an issue using any and all resources available
• Bachelors’ degree is a plus
• Solid PC skills including Microsoft Office
• Experience with mechanical & electrical systems such as HVAC, BMS, Boiler, Lutron lighting controls, Emergency Generator, and Fire Alarms
• Experience working with service providers and vendors
• Exceptional client service, written and verbal communication, and multi-tasking skills are necessary