Executive Assistant / Project Coordinator

Our client, an executive search and leadership advisory firm located in midtown Atlanta, Georgia is looking for a Project Coordinator to serve as a strategic partner to consultants. Seeking a candidate with 5+ years of experience within the professional services industry to be involved in all aspects of assignments and projects of the internal team - while serving as the first point of contact with clients and candidates. Looking for a proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can prioritize, organize, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders. Responsibilities include project management, project communication and documentation, relationship building, managing financials, and business development.

Project Management

• Oversee the process for each assignment and keep every step of the process on track.
• Proactively manage the team’s efforts to ensure they are moving the assignment/project forward.
• Schedule all business-related meetings, calls and interviews

Project Communication & Documentation

• Manage and own communication with clients and candidates.
• Create, edit and format all client-facing documents (e.g. status memos, job specifications, business development proposals, etc.)

Relationship Building & Management

• Maintain relationships with firm members, clients, prospects, and candidates to achieve highest levels of customer service
• Serve as the external liaison between the Consultant(s) and their clients
• In partnership with Office Coordinators, host clients and candidates in the local office and act as their point of contact.

Managing Information, Data & Financials

Manage the financial aspects of the billing process, including expense report processing, client invoicing

Update and maintain the proprietary database

Business Development

• Support business development activities including planning, content creation, and tracking of outcomes

Requirements:

Strong proficiency in MS Office, Excel, and PowerPoint

Office environment: Hybrid, 2-3 days in office in midtown Atlanta.